Privacy Policy


Last Revised: November 9, 2020

This privacy policy ("Privacy Policy") applies to the software and information services we offer through our website located at WWW.SCRUTINIZE.IO ("Website"), our cloud-based accounting solutions, and web-enabled emails sent as part of, in connection with, or relating to such software and information services (collectively, our "Services"). This Privacy Policy does not apply to any other services.
The purpose of this Privacy Policy is to describe how we and our trusted business partners collect, use, and share information about you. This Privacy Policy may incidentally describe how our Services gather and use information about other individuals or information about you that may be submitted by another user. If you are using the Services as general Website visitor or user, your use is governed by the Scrutinize Terms of Use and this Privacy Policy.

Information Collected by Our Services

Information You Submit or We Collect on Your Behalf
We collect information from you when you:
  • Enter information into our Services, such as when you register for our Services, use our Services to send a message to someone else, or complete a form;
  • Upload a document, image, or other data file on our Services;
  • Contact us; or
  • Make a customer service request or attend one of our individual or group training sessions.
Information we collect about you may include your name, address, telephone number, email address, or the information you enter on or upload to our Services.

Automatically Collected Information
We and our partners automatically gather information whenever you visit, log in, or otherwise interact with our Services, including when you receive emails delivered via our Services. We and our partners use the technologies described below and similar technologies that may not be expressly described (which we collectively call "Engagement Tools") to gather this information to enhance and operate our Services in a number of ways, such as to:
  • Save user preferences and information;
  • Preserve session settings and activity;
  • Authenticate users;
  • Enable support and security features;
  • Tailor the delivery of informational messages, media, and other content; and
  • Analyze the performance and use of our Services and its various features and content.
Even if you do not register with us or submit any information on our Services, our Engagement Tools will automatically receive information about, and the software running on, the computer, mobile phone, or tablet (each, a "Device") you use to interact with our Services.

Device Information
When you interact with our Services, we collect information about your Device such as the URL of services your Device is requesting and the referring web pages, your IP address, Device type, operating system, browser type, application identifier, and, under certain circumstances, the location information your Device sends to us.

Cookies & Similar Technologies
We and our partners collect information about you and your Devices through cookies, web beacons, and similar technologies. A "cookie" is a small data file sent from a website and stored on your Device to identify your Device in the future and allow for an enhanced personalized user experience based on your previous activity on the website. A "session cookie" disappears after you close your web browser, or may expire after a fixed period of time. A "persistent cookie" remains after you close your web browser and may be accessed every time you use our Services. We and our partners may use both session and persistent cookies on our Services. You should consult your web browser to modify your cookie settings. Please note that if you delete or choose not to accept cookies from us, you may not be able to use certain features of our Services.
Some of our partners deploy these technologies directly on our Services. These third parties may collect information over time about your use of our Services, as well as your online activities across other websites or online services.

Do Not Track Disclosure
Other than as disclosed in this Privacy Policy, the Website does not track users over time and across third party websites to provide targeted advertising. Therefore, the Website does not operate any differently when it receives Do Not Track ("DNT") signals from your internet web browser.

Information from Other Sources
We may receive or proactively gather information about you from other sources and add it to information we otherwise have about you for any purpose described in this Policy.

How We Use Information
We may use the information we collect for the following purposes:
  • Operating our Services and developing new functionality and features;
  • Responding to questions and communications, or obtaining your feedback about our Services;
  • Administering and logging your participation in educational and informational programs, including webinars and other classes, and any product or support matters that may arise from such programs;
  • Preparing and delivering announcements about features, functionality, terms of use, or other aspects of our Services or your interests and informing you about offers for services or products we believe may be of interest to you, including from third party sponsors;
  • Providing you with more relevant content;
  • Analyzing usage trends and patterns and measuring the effectiveness of content, programs, or the features or functionality of the Services, including emails that may be sent by us to you;
  • Preparing reports for any of the purposes described in this Policy. Such reports may include demographic or other general user information, but will not include personally identifiable information unless the recipient has agreed to confidentiality obligations;
  • Safeguarding and protecting our Services, the information we collect, and the rights of us, our users or third parties, and in response to legal process;
  • Any other purpose described in this Privacy Policy or in our Website Terms of Use; or
  • When we otherwise have your permission.
How our Services Allow Users to Share Information

Surveys, Feedback, Informational Programs
From time to time you may receive survey requests through emails or displays within our Services that request feedback on a variety of topics. If you choose to engage with or use one of these requests, you may be asked to provide information that may be used to supplement information that you submitted to our Services.

Our Services allow users to store personally identifiable information ("Records"). You should be aware that this Privacy Policy covers only the information you submit through our Services. If you contact or exchange information with another user in person or through a means other than our Services, such activity is not covered by this Policy.

Emails and Other Communications
We may communicate administrative or Service-related announcements through email or other communications within our Services. These communications may be "real time" communications or communications triggered automatically upon the occurrence of certain events or dates, such as a repeated sign-in failure. Please note that you may not be able to opt out of receiving certain messages from us.

Third Party Integrations
Our Services may allow you to connect your account on our Services with third parties (any such integration, an "Integration"). Your use of these Integrations is entirely optional. Should you choose to utilize these Integrations, you may be prompted to give us permission to perform certain actions in your account, such as creating, updating or deleting certain information. Please note that if you choose to utilize any Integration, any information you elect to provide to third parties will be subject to whatever agreement you have with them, including, if applicable, their terms of use or privacy policy, and not this Policy. To disable an Integration, you can contact us through one of the methods described in the "Contact Us" section of this policy.

Sharing of Information
We may share information you submit to us with third parties under the following circumstances:
  • When your account has been issued by an account administrator with administrative rights over your account, your account administrator will have access to your account information;
  • With third party service providers that have agreed to confidentiality obligations;
  • With the third parties who are subject to confidentiality obligations that you have elected to establish Integrations with, and to facilitate, maintain and monitor the utilization of such Integrations;
  • To protect our Services, the information we collect, and the rights of us, our users, and any third parties, including to verify your identity;
  • To detect, prevent, investigate, or address fraud, illegal activity, or violations of our terms and agreements;
  • In response to legal process, such as a search warrant, court order, or subpoena, or when we have a good faith belief that the law requires us to do so;
  • With our current and future subsidiaries or corporate affiliates or actual or potential investors;
  • In connection with a potential or actual sale, merger, transfer, exchange, reorganization or other disposition (whether of assets, stock, or otherwise) of all or a portion of the business conducted by our Services. If such a transaction occurs, the acquiring company's use of your information will remain subject to this Policy, as may be subsequently amended;
  • Any other purposes described in this Privacy Policy or your User Agreement; or
  • When we otherwise have your permission.
For Website Visitors Outside of the United States
The Website is solely intended for viewing or use by individuals in the United States. While we welcome interest from visitors around the world, we do not warrant or represent any personal information you provide us through the Website shall be subject to any regulation or requirement other than this Privacy Policy and the laws of the United States. Regardless of the country from which a visitor accesses our Website, we will process your personal information in accordance with this Policy.

To help prevent unauthorized access, maintain data accuracy, and protect against the inappropriate use of the information we collect, store, and transmit, we deploy a range of technical, physical and administrative safeguards. It is important to remember, however, that no system can guarantee 100% security at all times. Accordingly, we cannot guarantee the security of information stored on or transmitted to or from our Services.

Third Party Services
This Privacy Policy applies only to our Website and Services. It does not apply to services offered by third parties, including websites and other online services to which our Services may provide links. When you click on such links, you will be visiting websites or interactive services operated by third parties, who have their own information collection practices and may also collect information through the use of Engagement Tools. We do not have control over how any third party collects or uses information, so you should review their privacy policies to learn of their practices.

Changes to this Policy
We believe in continuous innovation, which, along with changes in our business, may require that we amend this Privacy Policy from time to time. We will post a revised Privacy Policy along with an update to the indication of the last revision date of any such policy. Because this Privacy Policy can change at any time, we encourage you to reread it periodically to see if there have been any changes, amendments, or updates. If you object to the changes or any terms within this Privacy Policy or applicable agreements, you should discontinue using our Services. Your continued use of our Services following the effective date means that you have consented to the Privacy Policy, as amended, changed, or updated.

Viewing and Updating Your Information
Our Services aim to provide you with access to the information you submit and the means to update it within our Services consistent with applicable law. This can be accomplished by logging into our Services and updating that information, or contacting a customer support representative. Under certain circumstances, we may ask you to verify your identity before your request is processed.

Please note that, unless you have administrative rights over another user's account, you are not entitled to access, update, or delete the content of another user's account.

If you have used our Services to share information with another user or a third party, you will not be able to access, update, or delete that shared information.

Finally, for disaster recovery and business continuity purposes we retain copies of data stored by our Services for indefinite periods of time.

Contact Us
We welcome your comments and feedback. If you have questions regarding this Policy, please contact us at:
Scrutinize Inc.
Attn: Legal Department
10512 Watchful Fox Dr.
Austin, TX 78748

© Scrutinize 2020